Admin Clerical- Administrative Assistant Job at Pioneer Data Systems, Peapack, NJ

ZDlTSFBvdjhiRnNnd1hkeE13d29qY0xkcnc9PQ==
  • Pioneer Data Systems
  • Peapack, NJ

Job Description

Position Details:

Our client, a world-leading Pharmaceutical Company in Peapack, NJ is currently looking for an Administrative Assistant to join their expanding team.

Job Title: Administrative Assistant / Pharma Industry / Hybrid Work

Duration: 12 months contract, extendable up to 36 months

Location: Peapack, NJ

Hybrid Schedule: candidates will be required to report onsite a minimum of 3 days per week (potentially 4 days onsite per week)

This is a hybrid role in Peapack, NJ, that will transition to the Parsippany, NJ location at the end of 2024 or early 2025

Note:

The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.

You may participate in the company group medical insurance plan

Job Description:

Summary:

Client is searching for an Administrative Assistant to join their team!

The Administrative Assistant will provide traditional administrative support to WWS personnel as needed. This support may extend to personnel located at other WWS sites when needed.

The Administrative assistant will also perform inspection readiness activities for WWS functions as required.

Responsibilities:

Provide traditional administrative support to WWS senior leadership in the management of day-to-day activities, including:

Management of Outlook calendars

Coordination of cross-functional and off-site meetings (i.e., scheduling, conference room reservations, teleconference/WebEx set-up, and associated logistics)

Coordination of travel arrangements

Preparation of expense reports and tracking of reimbursements

Arrangement of interviews, onboarding, and offboarding of employees and contractors

Arrangement of visitor passes and access

Preparation of purchase orders, coordination of requests, routing of invoices

Ordering of supplies and equipment

Set up and maintain electronic and hard copy project and correspondence files

Management of distribution lists

Coordination of new employee training

Preparation and editing of reports and presentations using Microsoft Office software

Tracking of workflow items, initiating follow-up when necessary

Creation of meeting agendas and taking of minutes when requested

Work with other WWS Administrative Support colleagues to coordinate coverage and provide back-up administrative support for WWS colleagues as needed

Support activities related to inspection readiness and live inspections

Perform line-specific activities as requested. Activates may include, but are not limited to:

Resource management updates (i.e. headcount reports)

Review and repository maintenance of org charts, CVs and job descriptions

SharePoint and MS Teams site maintenance

Reconciliation and quality control of documents

GDMS document management

Data analysis and metric development

Tracking and posting of CMCD/GDMS entries

AE white mail intake and metric reporting

Qualifications:

High school diploma or GED required; Bachelor's degree preferred

A minimum of 5+ years of administrative experience

Proficiency in Microsoft Office Suite

Experience using Pharmaceutical systems preferred (e.g., Ariba, PT&E, etc)

Detail-oriented approach to work with strong organizational skills and follow-through

Excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of management

Ability to interact professionally with internal colleagues, regulatory/government agencies and external organizations

Problem-solving mentality, including resourcefulness and ability to work across functions (i.e., finance, IT, facilities, site management) to resolve issues as they arise

Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure

Ability to anticipate conflicts and use diplomacy to resolve as required

Appropriate use of discretion in the management of confidential information

Job Tags

Permanent employment, Contract work, For contractors, 3 days per week,

Similar Jobs

DENTAL SEARCH INC

Full-Time Dental Receptionist/Insurance Coordinator Job at DENTAL SEARCH INC

 ...Join our team at Dental Search! At Dental Search we are always on the lookout for passionate and dedicated dental professionals....  ...maintaining and ordering office supplies. # Process payments and insurance forms, preparing invoices, and handling billing inquiries. #... 

Grace Pacific LLC

Laborer, Handroller (1H)-Kauai Job at Grace Pacific LLC

 ...PRINCIPAL DUTIES: Performs general labor duties Shovels asphalt. Cleans job site with sweepers and hand tools. Assists spreader...  ...to collective bargaining agreements with the following unions listed below and are subject to the hiring rules of each collective... 

Siemens Industry Software Inc.

Software Engineer for NX CAM Job at Siemens Industry Software Inc.

 ...SiemensDigital Industries Software is a leading provider of solutions for the design,simulation, and manufacture of products across many different industries.Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of theobjects we see in our daily... 

Aulani, A Disney Resort & Spa

Housekeeping Room Attendant - Full & Part Time, $28.78/Hour Job at Aulani, A Disney Resort & Spa

 ...immediately communicates concerns and reacts to situations Must use Personal Protective Equipment (i.e., boots, gloves, goggles, etc.), hand tools (i.e., mops, brooms, etc.), power equipment/tools and disinfectants, degreasing chemicals and all cleaning products Some... 

ProLogistix

MIG Welder Job at ProLogistix

 ...Base Pay: 20.00 per HOUR ProLogistix is looking for a MIG Welder Day Shift worker to work in the Kansas City, KS area. Pay: $20.00-22.00/hr Shift: 1st shift (6am to ... Continue reading "MIG Welder" ProLogistix is looking for a MIG Welder Day Shift worker...