Construction Administrative Assistant Job at Carollo Engineers Inc., Nashville, TN

ZGRLT1BJdjVhVklqd0hSK09BY25nOFhScWc9PQ==
  • Carollo Engineers Inc.
  • Nashville, TN

Job Description

Overview:

Carollo Engineers is a nationally recognized engineering firm specializing in the planning, design, and construction of water and wastewater facilities. We are seeking a Construction Administrative Assistant to join our team. The Construction Administrative Assistant will support the Nashville Metro Omohundro Plant construction by performing on-site administrative duties (in a field office) to support the construction management of a $1.2B treatment plant in Nashville, TN.

Responsibilities:
  • Perform clerical and administrative functions in a construction field office
  • Support the review of construction invoices and supporting financial documentation
  • Plan and schedule appointments and events
  • Greet and assist onsite guests
  • Answer inbound telephone calls
  • Provide technical editing and document formatting
  • Develop, update, and review/format PowerPoint presentations
  • Produce and assemble PDF (Adobe or Bluebeam) documents and packets
  • Perform document storage and filing in the project management software (e-Builder)
  • Develop and implement an organized hardcopy filing system
  • Prepare meeting materials and minutes
  • Assist with travel arrangements
  • Manage office supplies, maintaining office equipment, mailing packages
  • Assist with onboarding new employees
  • Assist with project tours
  • Working in a manner to ensure your personal safety and that of fellow employees by following project and company health and safety guidelines and policies and supporting contractor health and safety performance
  • Complete miscellaneous projects and duties as assigned

Qualifications:
  • One or more years of office administration or other job-related experience
  • Proficient in MS Office Suite products including Excel, Word, PowerPoint, and Outlook
  • Excellent organization skills, capacity to handle multiple tasks and projects concurrently, and quickly adapt to new priorities
  • Strong oral and written communication skills
  • Strong work ethic, attention to detail, and commitment to exceptional client service
  • Demonstrated ability to build trust and positive business relationships
  • Effective problem-solving, facilitation, and negotiation skills

Preferred Qualifications:
  • Familiarity with SharePoint and Construction Management Software Systems
  • Familiarity with capital improvement construction or engineering projects

Other Compensation and Benefits:

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollos benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

Carollo Engineers Inc.

Job Tags

Holiday work, For contractors, Flexible hours,

Similar Jobs

WH BASS INC

Traveling Carpenter Job at WH BASS INC

 ...described as one of servant mindedness, teamwork and entrepreneurial spirit. We are currently looking for experienced traveling, commercial Carpenter. The successful applicant will have a proven track record as a Carpenter dealing with interior finishes and renovations... 

Casbon & Associates LLC

Account Manager Job at Casbon & Associates LLC

 .... Commensurate with experience! We are in need of an Account Manager who has worked in business management accounting for the entertainment...  ...commensurate with experience, this role is "in office". Remote Bookkeeper for our client in LA up to $80k. Bookkeeper... 

DAVITA

Registered Nurse Job at DAVITA

 ...States of America DaVita is seeking a Nurse who is looking to give life in an...  ...the first 10 weeks. Float to various clinics on an as needed basis. You must be comfortable...  ...other major holidays! Licensed as a Registered Nurse in the state of Indiana... 

Manpower Engineering

Environmental Health and Safety Specialist Job at Manpower Engineering

 ...Our client in the environmental health and safety industry is seeking an EHS Specialist to join their team. As an EHS Specialist, you will be part of the EHS department supporting various teams. The ideal candidate will have strong interpersonal and presentation skills... 

General Dynamics Mission Systems

Senior Engineer IT Support Specialist Job at General Dynamics Mission Systems

 ...Actual pay may vary. This job posting will remain open until the position is filled. USD $80,024.00 - USD $86,589.00 /Yr. At General Dynamics Mission Systems, we rise to the challenge each day to ensure the safety of those that lead, serve, and protect the world we live...