Job Description

Job Title: Event Producer

Job Summary: We are seeking a dynamic and experienced individual with experience in corporate event production. The ideal candidate will be customer-focused and excel in a fast-paced environment, adeptly managing the entire lifecycle of an event, with multiple events a week and ensuring projects are completed on time and to the highest production standards.

Key Responsibilities:

• Planning and Coordination:

o Act as a liaison to produce events, maintaining communication between stakeholders, support staff, and vendors, and lead communication and oversight of departments, providing project updates

o Lead planning calls with stakeholders to determine production requirements and offer solutions that align with the standard and fit the scope and budget of the client

o Oversee meeting production timelines and deliverables, ensuring timely entry into project management trackers for accurate metrics and costs

o Develop event technical scope and detailed plans, including run of show, timelines, budgets, statement of works and logistics to share with stakeholders, and/or support.

• Production Management:

o Oversee a production space and internal team of engineers, ensuring the upkeep of technology and facilities this includes pre-event, during, and post event.

o Lead communication and oversight of departments, providing timely project updates to internal leadership and client project leads and manage production timelines and deliverables associated with each phase of the meeting lifecycle

o Oversee all technical and production of live events, including rehearsals, audio-visual setup, lighting, staging & meeting platforms.

• Event Execution:

o Manage the events’ execution as determined in the pre-planning and planning stages, lead the on-site execution of events ensuring all elements run smoothly and on schedule

o Act as a Show caller on event days, managing and leading the crew, and liaising with clients

o Collaborate with event management teams on content and support needs

o Supervise event staff, including coordinators, technicians, and additional crew.

o Troubleshoot any issues that arise during the event and implement solutions quickly, and ensure compliance with all safety requirements

• Post-Event Evaluation:

o Conduct post-event evaluations to assess the success of the event and identify areas for improvement.

o Prepare post event analytics on event outcomes, including financials and add information to the project management tracker. Update event details in the shared calendar system and populate accurate post-event metrics and costs

o Deliver high-quality post-event deliverables in a timely manner to clients

Qualifications:

• 5+ years of event production experience, including audio-visual production such as onsite, hybrid and virtual engagements for simple meetings to complex broadcasts, preferably in a corporate setting.

• Strong project management skills and the ability to manage multiple events simultaneously under tight deadlines.

• Highly organized with strong attention to detail and project management skills.

• Excellent communication and interpersonal skills, with the ability to deliver concepts with all levels of employees, including C-Suite executives.

• Positive-minded problem-solving skills and the ability to work under pressure.

• Flexibility to adjust schedule from time to time to support before & after-hours events and travel to support potential offsite events.

• Proficiency in event management software and tools.

Preferred Skills:

• Knowledge of the latest trends and technologies in event production.

• Certification in event planning or project management.

• Preferred experience with collaboration technologies (e.g., Microsoft Teams) and event management or project management software.

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