Job Description

Media & Technology company seeking diligent and detail-oriented Executive Assistant to provide remote administrative support.

Administrative Support

• Manage complex and dynamic calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.
• Handle travel arrangements, including booking flights, accommodations, ground transportation, and preparing itineraries.
• Process and reconcile expense reports in a timely manner, ensuring compliance with company policies.
• Draft, review, and manage correspondence, emails, and documents on behalf of the SVP.

Operational Coordination

• Act as a liaison between the SVP and internal/external stakeholders, ensuring clear communication and follow-ups.
• Coordinate meetings, including preparing agendas, compiling materials, and recording action items.
• Manage and organize sensitive and confidential information with discretion.
• Provide ad hoc project support as needed, ensuring timely completion of deliverables.

Team Collaboration

• Build and maintain strong relationships with key stakeholders across the organization.
• Serve as a key point of contact for the SVP's team, ensuring alignment on priorities and timelines.
• Help facilitate team events, offsites, or special projects, coordinating logistics as required.

• Minimum 3-5 years of experience as an Executive Assistant, preferably in a media, entertainment, or technology environment.
• Proven ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack).
• Strong organizational skills with exceptional attention to detail.
• Ability to handle confidential and sensitive information with the utmost professionalism.
• Experience working with senior executives and managing complex schedules is essential.

• Familiarity with content supply chain workflows or enterprise product teams.
• Proactive problem-solving skills and ability to anticipate needs.
• Positive and adaptable attitude with a willingness to take on additional responsibilities as needed.

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