Job Description

Executive Assistant to Chief Executive Officer

Join to apply for the Executive Assistant to Chief Executive Officer role at Pathfinder Bank

Base pay range

$69,000.00/yr - $83,000.00/yr

Summary / Objectives

The Executive Assistant to the President & CEO provides highlevel administrative, organizational, and strategic support to the Banks President & Chief Executive Officer. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex priorities in a fastpaced, highly confidential environment. The Executive Assistant serves as a trusted partner to the CEO and acts as a key liaison between the CEO, senior leadership, Board members, and external stakeholders.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events.
• Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO.

Board & Governance Support

• Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and followup items.
• Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner.
• Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements.

Confidentiality & Communication

• Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment.
• Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses.
• Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate.

Operational & Project Support

• Assist with special projects, strategic initiatives, and crossfunctional coordination as assigned by the CEO.
• Track action items, deadlines, and deliverables to ensure followthrough and alignment with organizational priorities.
• Support internal communications, leadership initiatives, and community or industryrelated engagements.

Education & Experience

• Associates degree required; Bachelors degree preferred; or equivalent combination of experience and training.
• Demonstrated experience providing highlevel administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information. Experience supporting senior leadership is preferred.
• Experience in banking, financial services, or a regulated environment strongly preferred.

Knowledge, Skills & Abilities

• Exceptional organizational, timemanagement, and prioritization skills.
• Strong written and verbal communication skills with a high level of attention to detail.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and documentmanagement tools.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders.

Seniority level

• MidSenior level

Employment type

• Fulltime

Job function

• Administrative
• Banking

Job Tags

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