Job Description

Job Description

About Us:

Chamberlain Group is an independent financial services firm based in the Newport Beach/Irvine, CA area. For over 49 years, our boutique practice has delivered tailored wealth management solutions to business owners, ultra-high-net-worth individuals, and their families, with client net worth ranging from $50 million to $5 billion.

We specialize in investment advisory, estate and succession planning, life insurance, executive benefits, and non-qualified plans, with a steadfast commitment to preserving and growing our clients’ wealth across generations. Our firm prides itself on enduring client relationships, exceptional products and services, and a team culture rooted in integrity and stewardship.

Enjoy a vibrant workplace with a collaborative, supportive environment and unique perks that make our corporate culture truly special. Apply today to join a team dedicated to excellence and long-term success.

Opportunity:

The Administrative Support Specialist provides support primarily to the Insurance team and secondarily to the advisors.

The primary functions of this role include but are not limited to: (1) Non-Qualified Plan Administration (2) Advisor Support and General Policy Administration and (3) Case and Product Design.

The Administrative Support Specialist must be resourceful and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Administrative Support Specialist will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to manage a variety of activities and confidential matters with discretion.

Key Responsibilities

Non-Qualified Plan Administration

• Complete annual and new participant enrollment.
• Develop and distribute participant statements.
• Complete and distribute monthly client reports.
• Complete and distribute corporate trustee reports.
• Upload client payroll data feeds to administrator website.
• Execute client invoicing including capacity review and premium applications.
• Implement policy allocations (new policies, and in force allocations).
• Coordinate distribution elections between client and administrator.
• Receive, research, and respond to client inquiries and communications.
• Perform annual 101 (j) reporting.
• Schedule, prepare for and attend participant and corporate meetings.
• Facilitate legal and plan document installation and changes.

Advisor Support and General Policy Administration

• Assist in preparation of client proposals and presentations.
• Participate in policy administration, including annual reviews and in force illustrations.
• Participate in annual hospital plan sustainability reporting, including in force illustrations.
• Provide clerical support including filing, copying, faxing, scanning and word processing.
• Prepare reports and correspondence by taking minutes and distributing as appropriate.
• Conduct research, compile data as requested by team members.
• Assist with client statement and document requests.
• Participate in Chamberlain Group meetings, training, and events.
• Participate in industry meetings for the purpose of continuing education and personal growth.
• Develop and document policies and procedures on an ongoing basis.

Case and Product Design

• Complete life insurance carrier and product research.
• Execute illustration software usage and perform regular updates.
• Conduct fiduciary analysis on new prospect existing life insurance policies.
• Prepare life insurance preliminary and final plan and policy design.
• Facilitate non-qualified plan and product design.
• Perform expected and received commission tracking.
• Check issued policies for accuracy and compile sensitivity and volatility for delivery.
• Participate in client meetings as requested by advisors to explain product and plan specifics.
• Develop and maintain relationships with clients and vendor contacts.

Requirements

• Strong work tenure: 5+ years in life insurance - marketing support, and/or advisor support.
• BA/BS degree in Business, Finance or related.
• Advanced degree (MBA, CLU, CFP, FLMI) a plus.
• Measured competency in mathematics and financial spreadsheets.
• Knowledge of life insurance products and marketing techniques.
• Ability to network and foster relationships with insurance carriers.
• Ability to deal with sensitive and confidential data, with tact and diplomacy.
• Ability to use personal discretion in a responsible and thoughtful manner.
• Strong initiative, critical thinking, flexibility, accountability.
• Strong attention to detail with ability to organize, prioritize, and manage multiple tasks.
• Platinum-level written, verbal, and interpersonal skills and ability to build relationships with advisors, staff, clients, client advisors, and vendors.
• Ability to work autonomously and perform well under pressure.
• Highly proficient in Microsoft Office, CRM systems, and able to develop competency in common software programs.
• Willingness to pursue industry licenses and designations as directed.
• Must be available to travel occasionally.

Pay: $70,000 - $100,000 per year

Compensation

• Base Salary: For CA based positions, the base salary range is $60,000 - $85,000. This represents base salary range only.
• Other Compensation: In addition to the base salary, this position will be eligible to be considered for an annual performance bonus.

Benefits

• Performance bonus
• Health, dental and vision insurance
• 401(k)/Profit Sharing
• Paid holidays
• Paid time off

Work Location: In person

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