Job Description

Job Description

Job Description

Job Title: Executive Assistant / Office Manager

Location: Reston, Virginia 20191 (On-site with occasional travel to DC for events/meetings)

Pay: $35–$40/hour, depending on experience

Contract: 6–12-month temp-to-perm (based on performance)

Full time : M-F 8;30am-5:30pm

About Us

One team. Global challenges. Infinite opportunities. Our client is on a mission to deliver connections with the capacity to change the world. For more than 35 years, they have helped shape how consumers, businesses, governments, and militaries around the globe communicate. They are looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What You'll Do

This dual-role position requires a high-energy, proactive individual to provide executive support and manage office operations.

Executive Assistant Responsibilities:

• Support 3–5 local executives in Reston, and occasionally visiting executives from Carlsbad.
• Manage complex calendars, schedule meetings, and coordinate across multiple time zones.
• Coordinate domestic and international travel, including visa applications and travel logistics.
• Prepare documents, presentations, and reports; assist with executive communications.
• Process expense reports and assist team with web-based systems such as Concur or similar.
• Serve as a point of contact and “gateway” for executives, escalating or resolving issues efficiently.

Office Manager Responsibilities:

• Manage facilities coordination, office supplies, and kitchen inventory.
• Plan and execute team and company events, including catering and holiday celebrations.
• Provide minimal IT troubleshooting for meetings, conference rooms, and equipment.
• Support staff across the office with logistics, onboarding, and ad hoc requests.
• Assist with distribution lists, meeting setups, and web-based communications (Teams, Zoom, Slack, etc.).

What You'll Need

• 5-10 years in an executive administrative or office management role.
• Experience to support 3–5 local executives in Reston, and occasionally visiting executives from Carlsbad; able to on occasion support up to 10 executives.
• Experience to manage complex calendars, schedule meetings, and coordinate across multiple time zones.
• Experience to coordinate domestic and international travel, and travel logistics.
• Able to provide minimal IT troubleshooting for meetings, conference rooms, and equipment.
• Experience to serve e as a point of contact and “gateway” for executives, escalating or resolving issues efficiently.
• Experience to support office manager duties; catering orders, inventory, work with facilities for minor repairs etc.
• Experience to support execute team and company events, including catering and holiday celebrations.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint, and web-based conferencing tools.
• Experience using MS Teams and slack.
• Comfortable being available on occasion during PST time zone for meetings and calls.
• Flexibility to support executives across time zones (Carlsbad, CA) when needed.
• Familiarity with expense and travel management systems such as Concur, Costpoint, or similar.
• Ability to prioritize and organize multiple tasks in a fast-paced environment.
• Bonus: previous experience support military personnel.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint, and web-based conferencing tools.
• Familiarity with expense and travel management systems such as Concur, CostPoint, or similar.
• Ability to lift 30 pounds.
• U.S. citizen required due to federal contracting regulations.

What Will Help You Succeed

• Experience coordinating with executive teams.
• Previous office management experience in a fast-paced, professional environment.
• Customer service experience and ability to support a large, self-sufficient team.
• Ability to learn quickly, adapt independently, and proactively solve problems.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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