Job Description

Base Salary Range of $60k-65k depending on experience.... Direct Hire

Operations Coordinator Tradeshow Company.

Seeking a full-time employee for an outstanding opportunity to work at a trade show company offering flooring, I&D set up, and tear-down labor.

Candidate must have exceptional organizational skills, deadline-driven, pro-active, team-oriented, and able to work in a fast-paced environment, within a time-sensitive tradeshow industry.

Attention to detail is important in this industry. The ability to consistently focus on the small aspects of a task, ensuring that nothing is overlooked, and the final product is as error-free as possible.

Experience: 

• Tradeshow knowledge a must, 3-5 yrs experience in operations needed.
• High School Diploma required, College degree a plus, not required.

Job Description:

• Forward confirmation emails to clients acknowledging receipt of their order after the order has been processed.
• Answer questions from clients in response to the email confirmations.
• Follow the guidelines of the Operations timeline to complete task related to follow-up emails for each client.
• Must check trade show floorplans for all clients to ensure we have the correct booth number and booth size.
• Will update the template with information received from clients regarding diagrams and booth layout, as well as dates and times related to their installation & dismantle.
• Save all diagrams, booth layouts and set up instructions related to client’s tradeshow on the server. 
• Must be an active participant in the monthly Operations scheduling meetings. 
• Keep track of all shows listed on your monthly calendar. 
• Direct contact with outside contractors nationwide including union labor in major cities.
• Ensure that all outside contractors have time-sensitive exhibitor/job info including diagrams, supplies and shipping information.
• Field any calls from exhibitors concerning carpet installs or labor installs to the team and/or subcontractors. Alert Managing Director and Owner of what is happening via email, phone call or text.
• Problem Solving/Time Sensitivity - Must be able to handle multiple tasks and be able to problem solve during non-traditional office hours.
• Must be able to adapt to fluctuating workload during busy and off tradeshow seasons.
• Collaborate with Travel Operations Coordinator to ensure all flights, hotels, and car rentals are made for all inside tradeshows.
• Works with front office coordinator to compile job folders for each tradeshow which include show deadlines, electric and booth setup diagrams, proofs of insurance and EAC forms.
• Must be available once or twice a month for the weekend on call schedule. 
• Work closely with Managing Director of Operations on all trade show related jobs. Will need to be open to new task as provided by Operations. 
• Need to have working knowledge of scheduling, you may be asked to step in and plan a schedule for traveling team.

Job Tags

Full time, For contractors, For subcontractor, Weekend work,

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