Job Description

Job Description

Lakeshore Talent has partnered with an oil and gas company in downtown Denver to fill a high level Executive Assistant role supporting the CFO.

Salary: 80K - 105K depending on experience

Bonus: 25%

Benefits: Medical, dental, 401K and PTO that start on day 1!

Location: Downtown Denver, CO

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Possible Hybrid flexibility based on weekly priorities)

Parking: 0nsite Included

Overview

The Executive Assistant will provide high-level administrative support to the Chief Financial Officer (CFO) and serve as a key partner in managing daily operations, communications, and strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, professional environment. The Executive Assistant will act as a liaison between the executive and internal/external stakeholders, ensuring seamless coordination and alignment across teams.

This position reports to the Administrative Manager and collaborates with a broader administrative team across multiple locations.

Key Responsibilities

• Manage complex and dynamic calendars, prioritize meetings, and coordinate schedules.
• Handle emails, calls, and other communications, prioritizing and routing correspondence appropriately.
• Prepare and edit presentations, documents, and reports for meetings and executive use.
• Plan and coordinate detailed domestic and international travel itineraries, including last-minute adjustments.
• Schedule and organize meetings, conferences, and events, managing all logistics from start to finish.
• Prepare meeting agendas, take notes, and follow up on action items.
• Ensure the executive is well-prepared with necessary materials and briefings.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and manage correspondence and responses on behalf of the executive.
• Maintain organized filing systems for contracts, documents, and confidential information.
• Process and reconcile expense reports.
• Support additional senior leaders as needed with administrative tasks.
• Perform other duties and special projects as assigned.

Required Skills & Competencies

• Strong judgment and decision-making ability, particularly when the executive is unavailable.
• Excellent organizational, time management, and multitasking skills.
• Demonstrated discretion and ability to handle confidential information.
• Proficient in Microsoft Office Suite and other relevant digital tools.
• Effective communicator with exceptional interpersonal and collaboration skills.
• High attention to detail, accuracy, and follow-through.
• Problem-solving mindset and the ability to anticipate needs.
• Adaptability and ability to thrive in a fast-paced, evolving environment.
• Growth-oriented attitude with integrity, accountability, and professionalism.
• Software skills: MS Teams, PowerPoint, Excel, Smart Sheets, Open Invoice and Concur.

Education & Experience

• Education: Associate’s or Bachelor’s degree preferred; High School Diploma or GED plus relevant experience required.
• Minimum 5 years of experience supporting CFO required.
• Oil and gas experience a plus.
• Prior experience in an organization with 500–1,000 employees required.
• Background supporting executives in a publicly traded company is required.

Interview Process

• Background check required.

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