Job Description

Company Overview

Our mission is to provide an inclusive and vibrant event space that celebrates life, fosters community, and supports non-profit organizations. We are dedicated to bringing people together in an inspiring environment where every individual is valued and empowered. Our goal is to create memorable moments, drive positive change, and promote unity through a variety of events that enrich lives and strengthen our community.

About the Position

Responsible for professionally representing Stone Way Auto while executing the plan for each event, for developing and strengthening vendor relationships, and for maintaining the event space. Passionate about events, industry relationships, and having a meaningful impact to the growth of Stone Way Auto.

Essential Duties and Responsibilities

Assist with event preparation at 60 days from event date:

• Understand contract terms / details / layout / timeline / players for each event.
• Collect and vet COIs from all clients and vendors.
• Run through checklists to confirm receipt of all necessary documents.
• Request, receive and test any event media (playlists, slideshows, videos, etc).

Professionally represent Stone Way Auto during all onsite events:

• Execute event plan established by Sales & Marketing Manager.
• Attend any additional setup or tear-down timeframes to assist and supervise.
• Collaborate with client, vendors, and guests to ensure a fun and high-quality experience.
• Collect photos and video during the event to provide to Marketing.
• Monitor restrooms and maintain adequate paper supplies.
• Be the last to leave, ensuring that the space is locked, lights are off, alarm is set.
• Provide a post-event debrief with any suggestions for space/policy improvements.

Before and after each event:

• Verify that the space is clean and that all restroom items are adequately stocked.
• Carefully survey the entire space to identify, document and communicate any damage.
• Coordinate cleaning and verify completeness of work performed.
• Inventory all items, including dishware, decor, and furniture.

Manage furniture in space as needed for each event.

Understand all onsite AV / security systems and competently troubleshoot any issues for clients.

Develop and strengthen vendor relationships:

• Schedule and lead site tours for any new vendors.
• Maintain vendor contact database.
• Establish and fine-tune procedures to improve vendor efficiency and to mitigate damage.
• Collaborate with Sales & Marketing Manager to plan and host industry events.

Attend team meetings / trainings onsite / networking events as-needed.

Provide event space support and maintenance:

• Assist with management and scheduling of facility maintenance and repairs.
• Maintain site equipment, including: vacuum, ice machine, neon sign, etc.
• Maintain adequate stock of kitchen, restroom and office supplies.

Facilitate onsite safety measures:

• Test AED monthly, maintain documentation, and trouble-shoot as necessary.
• Perform safety briefings with onsite vendors and planners before each event.
• Develop documents/systems to communicate key safety points.
• Act as onsite Incident Commander in the event of emergency.
• Run and document monthly safety meetings with the internal team.
• Maintain first aid kit supplies.

Work Schedule

• Hours are completely dependent upon venue rentals; they will not be consistent and may include holidays.
• Workdays may be 10 hours or longer and may extend to 1am or later.

Benefits & Compensation

• Hourly wage: $35-$38.
• Employer-paid health insurance.
• Access to Simple IRA plan for pre-tax contributions + 3% employer match when eligible.
• PTO (for sick and vacation time) accrues with hours worked.

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