Job Description

Personal Assistant (PA)

We are a growing manufacturing company seeking a highly organized and proactive Personal Assistant (PA) to support our executive team. This role requires fluent communication skills in both English and Mandarin to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.

Key Responsibilities:

• Manage schedules, meetings, and travel arrangements for executives
• Translate documents, emails, and communications between English and Mandarin
• Draft, format and proofread reports, memos, and presentations
• Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers
• Prepare reports, presentations, and summaries
• Organize and maintain filing systems (digital and physical)
• Handle confidential and sensitive information with discretion
• Assist with procurement tracking, order coordination, and production scheduling support
• Support executive in both business and occasional personal tasks
• Screen and prioritize emails, calls, and correspondence
• Communicate with overseas partners, factories, or suppliers on behalf of the executive
• Track deadlines and deliverables for ongoing projects
• Help onboard new clients, partners, or internal staff as required

Requirements & Qualifications:

• Bachelor's degree or equivalent experience
• 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting
• Fluent in both English and Mandarin (spoken and written)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace
• Excellent communication, organizational, and multitasking skills
• Ability to work independently in a fast-paced environment
• Knowledge of Chinese business culture and communication norms is a plus

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